Due to the current situation in event industry, events are being forced to either adapt or be postponed, in the worst cases even canceled. This article is however not meant to cause you deep depressions from cancellation, nor postponement, so let's find out how you can easily turn your in-person event into a virtual or hybrid event with Eventee!

Benefits of virtual events and Eventee app in one place

The biggest advantage of a virtual event is that your attendees can attend your sessions from wherever they want. On the other hand, the big disadvantage is the lack of personal connection and difficult communication, which can lead to less engagement. And here is where Eventee app steps in. Thanks to the virtual events support you can simply stream your live sessions or share session videos right through the mobile or web app and take advantage of all the benefits of other powerful features at the same time. Moreover, with Eventee you can switch from in-person event to a fully virtual event or a hybrid event without any additional fee.

Your attendees can enjoy the best event experience not just on their phones but also on computers. The Eventee web app is super convenient especially for virtual events, as the attendees are more likely to attend your event through their computers when they are at home. They just need to click on a desired session to open the detail page with the live stream or video of the session. The page also includes newsfeed and Q&A section, so your attendees can easily interact while watching the session.

How to create a virtual event with Eventee

Too long; didn't read? Watch this short video and find out how easy it is to create a virtual event with Eventee!

Start building your event 🗓

First of all, you need to create your event in Eventee. Plan your schedule, add speakers and moderators, import attendees, easily prepare your whole event content in Eventee web admin. If you are new to Eventee, don't worry, Eventee is the most user-friendly tool that makes event creation a piece of cake. May you still be in doubt, there is a manual, which will help you throughout the whole process.

Your event is ready? Great! Let's move to the next step.

Choose your video sharing service 🔴

You can use different video sharing services and easily embed live streams or videos into Eventee just by inserting the URL links. The choice of the service is up to you. There are many options you can choose from - Eventee supports all popular services, such as YouTube, Vimeo, Facebook Live and Twitch.

Activate virtual events support ✔️

Before you can stream or add videos to your sessions, you need to have this feature activated in your web admin. You can find the activation button in the tab Settings Features. The button Manage opens a window where you can insert your stream or video links to each room. You can also add links to individual sessions (insert them right into the detail of each session).

If you add a pre-recorded video, it will be accessible throughout your event and your attendees can watch it whenever they want.

In case of live streams, the attendees have access only to the streams that are currently running. The running stream is visible in the detail of the session and your attendees can watch it just by one single click! Past and future sessions will only have description in the detail. The web version of Eventee will show a countdown clock if you open a session that has not started yet.

If you are planning to use a virtual meeting platform (Zoom, Google Meet) during your event, you can add the meeting link to the session as well. Attendees will be redirected straightly to your chosen meeting platform after they click on the button in the app. The button is visible in the detail of the session.

Simple as that. Now you have your app ready for your virtual event 🤗

Engage your audience 🚀

Here comes the fun part! Throughout your virtual event, you can use Eventee features to engage the audience:

  • Announce upcoming streams or changes in schedule through Newsfeed with push-notification. Your attendees will know ahead what's coming next and won't miss any of your streams.
  • Let your attendees ask questions and vote in polls during sessions. This is a great way to discuss additional topics of attendees' interests.
  • The powerful networking feature allows the attendees to create valuable connections right inside the app. Newly your attendees can also video call each other and interact face-to-face, just like in real life.
  • Use Custom menu to share any information you want, e. g. list of sponsors, list of important links or even integrate online surveys, simply by inserting URL link of your survey into your custom menu. You can choose whether you want to share text, link, map or PDF file. The number of information cards is unlimited.

Using Eventee app is the easiest way to keep the benefits of in-person event, while switching to virtual event. And in case you are already virtual, it is definitely a great way to step up your game!

So far Eventee supports virtual events with integrated live streaming, videos, meeting services and improved networking with audio/video calls. We are planning to continue improving Eventee towards this way. There will be much more to look forward to, so stay tuned! 😉