Eventee Legal

Last update: 21.1.2019



TERMS AND CONDITIONS OF INTERNET APPLICATION

Mutual rights and obligations of the User and Administrator resulting from the use of the Application are subject to these terms and conditions:

Definitions
  • In these terms and conditions:
  • “Administrator” is the company of Touch Art, s.r.o., Reg. No.: 29307236, registered office at Kubešova 2, 612 00 Brno, registered in the Commercial Register: at the Regional Court in Brno, Section C/72788
  • “Application” means the web application titled Eventee whose main functionalities include creating and organizing conferences and other events, provision of a mobile application that is available at www.eventee.co;
  • “Agreement” means the agreement concluded between the User and Administrator the subject of which is to provide the User with a License to use the Application hereunder;
  • “License” means a non-exclusive license to use the Application hereunder;
  • “User” means any natural or legal person other than the Administrator using the Application;
  • “User Account” means the non-public part of the Application that is available to the User after entering their Login Details;
  • “Login Details” mean a unique combination of User name and password chosen by the User that the User saves in the Application database when creating their User Account through the Application and/or which is automatically generated by the Application for the User;
  • “GTC” mean these General Terms and Conditions.
Process of Concluding an Agreement on Using the Application
  • Displaying the “Register” button in the user interface of the Application is an offer by the Administrator.
  • By clicking the “Register” button, User fully accepts the offer and thereby the Agreement is concluded by the User.
  • By clicking the “Register” button, User also agrees to these GTC and the Administrator shall inform the User thereabout in the user interface of the Application.
  • By concluding the Agreement, the following provisions hereof enter into force and effect.
Using the Application
  • Administrator grants the User a License to the extent and under the conditions specified in the user interface of the Application, in particular specified for the relevant type of User Account.
  • User agrees to pay a fee to the Administrator for granting the License in the amount specified in the user interface of the Application; and if no fee is specified for the relevant way of use (in particular for the relevant User Account), the license shall be granted free of charge.
  • In the case that the License is granted for a fee, Administrator is entitled to provide the performance of the Agreement (e.g. to make the relevant part or functionality of the Application available) only after the fee for the License is paid, and if the User fails to pay the fee for the License in full within the deadline determined by the Administrator, or otherwise immediately, the Agreement shall be cancelled from the outset without any more conditions.
  • User must not set up more than one User Account.
  • User has no right to sublicense a third party to use the Application.
  • Administrator is entitled to put the Application or a part thereof out of operation, modify it and/or disable it from the relevant web address at any time and for whatever reason.
  • User has the right to use the Application under the terms of the Agreement, as amended, available at the relevant web address.
  • When using the Application, User agrees to act in such a way to prevent any damage to them or to the Administrator.
Database
  • User has no right to utilize the Application-related database through the Application by means of machine-processing (in particular by so-called software robots).
  • User and Administrator hereby agree that any data inserted into the Application database by the User are part of the database collected by the Administrator and shall become part of the Administrator’s database, while the User’s conduct described in this paragraph shall not give the User any right to the Application database.
  • The Parties understand and unanimously declare and make it indisputable that the Application meets the conditions determined in provision of Sec. 562 para. 2 of the Civil Code, therefore, that recorded data in the Application and its database, as an electronic system, are reliable and are carried out systematically and sequentially and they are protected against changes.
Personal Data and Cookies.
  • User’s Consent to Administrator’s Using Cookies stated in Annex 1 hereto is an integral part of the Agreement.
  • User’s Consent to the Processing of Personal Data by the Administrator stated in Annex 2 hereto is an integral part of the Agreement.
Liability
  • Provisions of this Article hereof shall not apply to consumers.
  • User hereby expressly waives their right to damages from the Administrator caused inadvertently or not as a result of gross negligence by the Administrator due to any breach of the Administrator’s obligations specified in the Agreement in connection with the performance of the Agreement or these GTC.
Amendments to GTC
  • User acknowledges that the Administrator concludes the Agreement in the ordinary course of trade with a larger number of persons and the Agreements are long-term by their nature binding to repeated performance of the same type with reference hereto. The Parties make undisputable that the nature of the Administrator’s obligations hereunder shows and has already showed prior to the conclusion of the Agreement a reasonable need for subsequent amendments to these GTC
  • In the case that a new Agreement for an existing User Account (i.e. the User Account is renewed or extended) is concluded, it is subject to GTC as amended at the date of concluding such an Agreement.
Applicable law
  • These GTC as well as the Agreement are governed by Czech law, in particular by Act No. 89/2012 Coll., Civil Code, as amended.
  • Any dispute arising under the Agreement and/or these GTC shall be decided by courts of the Czech Republic with subject-matter and territorial jurisdiction.
Force and Effect.
  • These GTC enter into force and effect on 1 January 2016.
Information about processing and protection of personal data

Touch Art, sro, ID: 29307236, which develops and operates the web service eventee.co (hereinafter "Administrator") hereby informs about the basic principles and principles under which the Administrator within the meaning of Regulation (EU) 2016/679 of the European Parliament and Council of April 27, 2016 (General Privacy Policy) deals with the personal data of its users in connection with the provision of its services, which the users of the Administrators provide in this context.

Please read the following information carefully before providing us with your personal data.

If you have any questions regarding the processing of your personal data, please do not hesitate to contact support@eventee.co.

Privacy Manager:

Touch Art, s.r.o.
ID: 29307236
with headquarters at Kubešova 2, 612 00 Brno
support@eventee.co

Processed personal data

We will only process the personal data you provide to us when you create a user account, when use the account through the eventee.co interface, or when you set up access to the user account by its owner. The administrator then processes your data to the following extent:

  • name and surname,
  • address
  • job,
  • telephone number,
  • e-mail adress,
  • payment details (entity name, tax identification number)
  • The IP address used to access eventee.co
  • location of a device using the Eventee mobile app
  • verbal and numerical evaluation of the lecture,
Purpose and legal basis for the processing of your personal data

We will process your personal data for the following purposes and based on the following legal bases:

  1. Purpose and legal basis of the processing of these personal data:

    • name and surname,
    • address,
    • job,
    • telephone number,
    • email address,
    • payment details (entity name, tax identification number)
    • verbal and numerical evaluation of the lecture,

    We need your personal information to fulfill the agreement on the provision of the service eventee.co, to which you register by creating your user account at eventee.co. The legal basis in this case is Article 6 (1) (b) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and to the free movement of such data and repealing Directive 95/46 / EC (General Regulation on the protection of personal data).

    The processing of your personal data that is necessary for the fulfillment of the contract you are party to, proceeds as follows.

    Our company provides you with its services, or rather a service eventee.co, in accordance with the terms and conditions available at https://www.eventee.co/legal. In order to provide you with the service eventee.co, we need to know who the contracting party is and in case of use of paid features, we also need to know the payment information. We use your IP address used to access eventee.co at the time of registration to determine which country you are from, in order to determine the language for further communication. However, we detect and store your IP address only once, at the time of registration at eventee.co. During any other use of eventee.co we no longer detect your IP address. Please note that in the course of fulfillment of the contract, you may receive emails with technical and operational notifications regarding the functionality of the eventee.co service. These notifications are part of our communication with you as a contracting party.

    The functionality of Eventee.co and its mobile application also contains an advanced set of tools for event management that serves both you and event organizers. For eventee.co to work properly and efficiently, it requires a mutual sharing of some information between you and the event organizer. This sharing always takes place only within the service and eventee.co application. The sharing of information and personal data is therefore an integral part of the functionality of the service eventee.co whose provision I have committed myself to in a contract. Therefore, the lists of registered users of the event, the evaluation of the individual sessions and the questions sent to the speakers are made available to the organizers of the event. The Eventee service will only allow the organizer to access these personal data for the duration of the user's account. Payment data is never made available to event organizers.

    The purpose and legal basis for processing your personal data here is, in this case, the fulfillment of the agreement for the provision of the service eventee.co.

  2. Purpose and legal basis for processing of these personal data:

    • name and surname,
    • address information,
    • telephone number,
    • email address,

    We process these personal data for the purposes of direct marketing, which is a legitimate interest of our company. The legal basis in this case is Article 6 (1) (f) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC (General Regulation on the protection of personal data).

    Processing based on our legitimate interest, namely direct marketing, proceeds as follows.

    Your personal data will be stored in our electronic database, that is stored at a company that provides us with data storage. This database is directly managed only by us. Your personal data will be used through third-party services based on our legitimate interest (for details, see the Categories of Personal Data Recipients only for us to send you our product offerings, whether new or existing products, or other extensions to eventee.co

    The purpose and legal basis for the processing of your personal data is therefore the legitimate interest of the Administrator - direct marketing, that is, the direct offer of our products and functions of the eventee.co service sent by us.

    If you do not wish to receive our offer of products and eventee.co features, simply disable it in your user account settings or via the "unsubscribe" link contained in each email with our offer.

    Please note that in the course of fulfillment of the contract, ie. the purpose of the processing under item 1), you may receive emails with technical and operational notifications regarding the functionality of the eventee.co service. These notifications are part of our communication with you as a party, they are not direct marketing announcements and can not be turned off.

  3. Purpose and legal basis of the processing of these personal data:

    • location of a device using the Eventee mobile app

    The processing of your personal data, which we perform only on the basis of your consent, proceeds as follows.

    In the mobile app Eventee, which is available on the App Store and Google Play, we determine the location of the device to display a content based on the location of the user. You agree with the processing of this personal information by setting up your mobile device and giving the consent during installation of the application. You can withdraw your consent at any time (and turn off your mobile device's location processment by your application) in your device settings.

    The purpose and legal basis for the processing of your personal data is, in this case, your consent under Article 6 (1) (a) GDPR.

    Processing of personal data is in all cases, including electronic information systems, done manually. These systems are subjected to consistent and constant physical and technical control. On the basis of our instructions and our mandate, each person, who comes into contact with personal data in the context of her or his working or contractual obligations, is bound by confidentiality.

  4. Processing undertaken to improve our customer support

    Purpose and legal basis of the processing of the following personal data:

    • IP address
    • activity and movement at website eventee.co

    If you give us your consent through the settings of your user account on smartook.com, we will record your IP address and track your activity and behaviour at eventee.co in order to improve the efficiency of our user support in the event you need any help or advice on using the eventee.co services. The legal basis in this case is Art. 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).

    The processing of these personal data concerning you, which will only happen with your consent, will take the following form.

    We will use the IP address through which you first accessed eventee.co when registering to determine which country you are from, so that we know the language you want us to use in communication with you. However, we will only detect and store your IP address once when you register at eventee.co. We will not detect your IP address at any other time when you access eventee.co.

    We track visitor activity and behaviour at eventee.co every time you access the site and the resulting data allow us to provide more effective user support if you need any help or advice using eventee.co.

    In this case, the purpose and legal basis of the processing of your personal data is the consent you have granted to us.

    If you change your mind regarding the processing of these personal data, you can easily withdraw your consent at any time (by turning off IP address recording and visitor activity tracking at eventee.co) in your user account settings. In the same way, you can re-grant your consent to us after you withdraw it.

    In all cases, we will process your personal data manually and in electronic information systems. However, these systems are subject to consistent and ongoing physical and technical checks. All persons who, on our instruction and under our authority, come into contact with your personal data in the course of their work or as part of their contractual duties are bound by the confidentiality obligation.

Categories of the recipients of personal data

We process your personal data primarily by ourselves. However, we may have to use the services of another entity to process personal data for any of the purposes mentioned above. In such a case, the relationship between us and the third party will be comperable to the relationship as between the administrator and the processor, and with this processor we will enter into a contract about processing the personal data in order to guarantee the security and compliance with the law of the processing of your personal data.

Therefore, your personal information may be passed on to recipients in the following categories:

  1. companies providing data storage;
  2. companies providing bulk mailing and mass communication services with customers.
  3. companies providing business management and business contact services - CRM systems

In addition, your personal data will be available for the event organizers only for the purpose of organizing that event and for the following work with the history of the event. The use of your personal data for other purposes or their transfer to the third parties is strictly prohibited under the contract concluded with us.

The length of time that your personal data will be stored

We will be processing your personal data for the purposes of fulfilling the Agreement for the duration of this Agreement, which means for the duration of your User Account.

We will also process your personal data for direct marketing purposes for the duration of your user account. However, if you disable sending the offers of our products and eventee.co features in your user account settings, we will not process your personal data any further for that purpose, even for the duration of the contract.

We will only process your personal data processed on the basis of our consent for the duration of the consent, that is to say, from the grant of the consent, to its withdrawal. However, no longer then the duration of your user account.

However, all your personal data will always be processed for the duration of your user account. In the event that you cancel your user account on Eventee.co, your personal information will be deleted and the statistical data will be anonymized.

Right to object to the processing of personal data

You have the right to object at any time to our processing of your data for the purposes of direct marketing (see Purpose and legal basis of processing your personal data, item 2) above. If you object to our processing of your data for direct marketing purposes, we will no longer process your personal data for the purposes of direct marketing from the date of delivery of your objection.

You can send us an objection to the processing of your personal data for the purposes of direct marketing via e-mail to:

support@eventee.co

In the objection, it is sufficient to provide your username and text "I hereby raise the objection to the processing of my personal data for direct marketing purposes" and your signature. We will inform you of your request without undue delay.

However, it is always easier and faster if you do not wish to send our products and eventee.co features, simply disable it in your user account settings or via the "unsubscribe" link contained in each email with our offer.

Please note that the right to object can not be invoked against our processing of personal data that is necessary for the purpose of fulfilling the contract.

Your other rights related to the processing of personal data
  • request information about which of your personal data is processed,
  • request access to these data and update or edit them - you can ask us at any time to confirm that personal data concerning you is processed or not, and if, for what purpose, to what extent, to whom they are made available, and how we will process them for a long time. You also have the right to obtain a copy of your personal information, with the first provision being free of charge. You have the right to ask us at any time to correct a mistaken personal data or to complete your personal information if it is inaccurate or incomplete.
  • request deletion of your personal data, or restrict it's processing - you can request deletion of your personal data at any point if (i) it is no longer required for the purposes for which they were collected or otherwise processed, (ii) the processing is unlawful, (iii) you raise objections to the processing, and there are no overriding legitimate reasons for processing, (iv) we are required by law to do so, or (v) you revoke the consent that you have provided to us for processing. We will restrict processing of your personal information until we resolve any disputed questions regarding the processing of your personal data (we will limit it only to save it and use it only with your consent or for determining, exercising or defending legal claims).
  • object to the processing of personal data if we process your data for direct marketing purposes or due to legitimate interest.
  • to the personal data portability - if we are processing it automatically and on the basis of agreement or contract, in a commonly-used structured and machine-readable format, you have the right to obtain it and have that personal data transferred directly to another administrator
  • in the case of any doubts regarding the compliance with the personal data processing requirements, contact the Administrator or the Personal Data Protection Office.

You can claim these rights through the person who is responsible for data protection in our company via support@eventee.co. We will respond to all your questions, requests and comments within 1 month at the latest.

Our Privacy Policy is supervised by the Personal Data Protection Office, where you can file a complaint in case of your dissatisfaction (more on www.uoou.cz). This office, as well as you, will be informed if despite our best efforts and security, we have leaked your personal data or when your personal data was misused or lost.

Consent to Using Cookies
What are cookies:

Cookies are small text files that a website sends to your Internet browser. They allow the website to record information about your visit, such as your selected language and so on. Thus, the following visit to the website can be easier and more enjoyable for you. Cookies are important because browsing the Internet without them would be much more complicated. Cookies facilitate better using our website and customizing its content to your needs. Cookies are used by almost every website in the world. Cookies are useful because they enhance the user-friendliness of repeatedly visited websites.

Types of cookies:

Session (i.e. temporary) cookies allow us to connect your individual activities while browsing this website. These cookies are activated upon opening your browser window and deactivated when you close it. Session cookies are temporary and therefore all of them are deleted once the browser is closed. Persistent cookies help us identify your computer when re-visiting our website. Another advantage of persistent cookies is that they allow us to adapt our website to suit your needs.

Using cookies:

Under Sec. 89 par. 3 of Act No. 127/2005 Coll., on Electronic Communications, as amended, we hereby inform you that our website uses cookies for its operation, i.e. that your cookies, including the persistent ones, are processed by us. This consent is granted for a period of 10 years. Internet browsers typically include specific settings to manage cookies. Thus, within the settings of your browser you can probably manually delete or block individual cookies or completely disable them. For more information please look under “Help” of your Internet browser.

Intended use of cookies:

We use cookies for the following purposes only: To personalize content and ads, to provide social media features and analysis of our traffic. We share information about how you use our Website with our partners operating in the field of social media, advertising and analytics.